E-Court Update

August 8, 2014
(SENT BY EMAIL)

TO: All Members of Yamhill County Bar

RE: Mandatory eFiling Plan for Attorneys Filing in Oregon State Courts

Yamhill County Circuit Court has always prided itself in our ability to look to the future for innovative, efficient solutions to better serve our community and business partners.  Those efforts have included serving as the pilot court for the Oregon eCourt Case Information System (Odyssey), and subsequent to that the eFiling project.

We would like to take this opportunity to provide you with advance notice that Chief Justice Balmer has approved a plan that will require mandatory eFiling by attorneys in the circuit and appellate courts.

Mandatory eFiling will save attorneys time and money over conventional filing, reduce lines at court customer service windows, free up court staff from scanning and data entry to perform more substantive work, and generally make court processes more efficient.

The Oregon Judicial Department (OJD) is drafting rules that will require mandatory eFiling by attorneys in circuit courts currently using the Oregon eCourt Case Information (OECI) system beginning Monday, December 1, 2014.  Mandatory eFiling for new courts will take effect 60 business days after each court’s OECI go-live (permissive eFiling will begin 30 business days after the OECI go-live).

Mandatory eFiling in the Court of Appeals and Supreme Court is expected to begin in Spring 2015 after circulation and adoption of proposed appellate rules.  Mandatory eFiling in the Oregon Tax Court will be evaluated at a later date.

The Oregon State Bar will be notified shortly, and separate training opportunities will be provided for Bar members and their staff.  CLE credit will be available for some of these training’s.

A draft UTCR establishing details of mandatory eFiling and addressing issues related to eFiling will be distributed in mid-August for public comment.  OJD expects to adopt these UTCRs in October, in advance of the December effective date.  The list of documents that currently must be filed conventionally under UTCR 21.070(3) – such as initiating documents in criminal and juvenile delinquency cases – is not expected to change.

The attached FAQ document has additional information, or you may direct questions to Daniel Parr in the Office of Education, Training, and Outreach at 503.986.5630 or at Daniel.Parr@ojd.state.or.us.

If you have suggestions for how we may streamline operations further for this Judicial District, please feel free to share them with myself or the trial court administrator.

FAQ Mandatory eFile

John L. Collins, Presiding Judge
Tammera Dover, Trial Court Administrator

March 8, 2014 JLEC Meeting Minutes

JLEC met March 8, 2014 and the meeting minutes can be downloaded here:

Campaign for Equal Justice

We recently approved a donation to the Campaign for Equal Justice and they sent us a thank you which can be found here.

Oregon eCourt Update

Beginning in 2012, Oregon began the transition from OJIN to eCourts. Implementation has occurred in 10 counties and on May 12, 2014, implementation will happen in Oregon’s largest county – Multnomah.

Per the BOG email that went out today:

Multnomah’s move to Oregon eCourt will be unique, due to the 10.2 million cases that need to be transferred. Because of the sheer volume of cases, the conversion process will result in an online blackout for Multnomah Circuit Court data currently scheduled to begin on May 5 (5:30 p.m.). The blackout is currently scheduled to last until May 27 (8:00 a.m.); however, previous conversions have been successfully completed ahead of schedule. At this time, it is not clear whether the public access terminals found in the Multnomah Circuit Court will be able to access data during the 21-day blackout.

Although OJIN OnLine users will not be able to access Multnomah Circuit Court case data during this 21-day period, the court will be operating under the Oregon eCourt system for most of this period. Beginning on May 10, the court’s judges and staff will have access to the approximately 2 million active cases. Beginning on May 12, calendars will be posted online and hearing notices will be emailed during the remainder of the OJIN OnLine blackout. The remaining inactive cases, a little more than 8 million, will be converted and accessible to the court after May 21. Online access to Multnomah court data will be restored on May 27.  Judges will be conducting hearings and ruling on matters, documents will be scanned into the eCourt system and staff will be filing and entering documents, producing, posting and distributing calendars for trials and hearing, and sending notices to parties of cases set.

If you have not yet had a chance to work in a county with eCourt, training sessions are scheduled in the coming weeks.  See the schedule at the link below:

Multnomah County Training Schedule

January 11, 2014 JLEC Meeting Minutes

On January 11, 2014 JLEC met for the first time of 2014. We welcomed 5 new members and had very robust discussion to include topics regarding CEJ contributions, disproportionate representation of juveniles in dependency cases as well at the February CLE.

The meeting minutes can be downloaded here:

2014 JLEC Survey Results

The survey results are in and we are thrilled that we have such interested members! Thank you for taking the time to give us valuable feedback that will help shape what we, as a committee, provide to you. You can review the results here and if you have any additional input, please email Morgan Long at morgan@morganlong.com

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HB 3363 Update

HB 3363 created the Joint Interim Task Force on Juvenile Court Proceedings. The group met yesterday for the first time and the meeting materials can be found here.

Differential Response

DHS will be implementing Differential Response next year in 5 Casey Counties. You can find out more about the new program here.

New Case: Dept. of Human Services v. A. R. S. II

Dept. of Human Services v. A. R. S. II
Issued: May 15, 2013
County: Washington
Judge: Fun
Reversed and Remanded

Mother and child made various assignments of error. The court determined that the trial court erred in relying on conditions and circumstances outside of the scope of the basis for jurisdiction – specifically, mother’s personality disorder – when denying mother and child’s motions to dismiss and assessing mother’s progress.

New Case: Dept. of Human Services v. A. J. M.

Dept. of Human Services v. A. J. M.
Issued: May 15, 2013
County: Multnomah
Judge: Ryan
Affirmed

Under ORS 419B.923(1)(a), a judgment may be modified (1) to correct a “clerical mistake” in the judgment, or (2) to correct errors in the judgment arising from “oversight or omission.” Those types of modifications may be made by the juvenile court at any time, even during the pendency of an appeal.

The trial court initially issued a permanency judgment failed to recite a brief description of services offered by DHS to the mother. During the pendency of the appeal, the court issued a corrected judgment containing the list of services that DHS offered to mother. The court determined that the trial court was correcting an “oversight or omission” and denied mother’s request for relief.

In addition, the court noted that 419B.476(5)(a) requires that court enter a permanency judgment within 20 days of the hearing. Mother raised the issue that the corrected judgment was not entered within the time allowed. However, the court also rejected this argument because the initial judgment was entered within 20 days and 419B.923(1)(a) allows a court to correct a judgment at any time.