August 8, 2014
(SENT BY EMAIL)
TO: All Members of Yamhill County Bar
RE: Mandatory eFiling Plan for Attorneys Filing in Oregon State Courts
Yamhill County Circuit Court has always prided itself in our ability to look to the future for innovative, efficient solutions to better serve our community and business partners. Those efforts have included serving as the pilot court for the Oregon eCourt Case Information System (Odyssey), and subsequent to that the eFiling project.
We would like to take this opportunity to provide you with advance notice that Chief Justice Balmer has approved a plan that will require mandatory eFiling by attorneys in the circuit and appellate courts.
Mandatory eFiling will save attorneys time and money over conventional filing, reduce lines at court customer service windows, free up court staff from scanning and data entry to perform more substantive work, and generally make court processes more efficient.
The Oregon Judicial Department (OJD) is drafting rules that will require mandatory eFiling by attorneys in circuit courts currently using the Oregon eCourt Case Information (OECI) system beginning Monday, December 1, 2014. Mandatory eFiling for new courts will take effect 60 business days after each court’s OECI go-live (permissive eFiling will begin 30 business days after the OECI go-live).
Mandatory eFiling in the Court of Appeals and Supreme Court is expected to begin in Spring 2015 after circulation and adoption of proposed appellate rules. Mandatory eFiling in the Oregon Tax Court will be evaluated at a later date.
The Oregon State Bar will be notified shortly, and separate training opportunities will be provided for Bar members and their staff. CLE credit will be available for some of these training’s.
A draft UTCR establishing details of mandatory eFiling and addressing issues related to eFiling will be distributed in mid-August for public comment. OJD expects to adopt these UTCRs in October, in advance of the December effective date. The list of documents that currently must be filed conventionally under UTCR 21.070(3) – such as initiating documents in criminal and juvenile delinquency cases – is not expected to change.
The attached FAQ document has additional information, or you may direct questions to Daniel Parr in the Office of Education, Training, and Outreach at 503.986.5630 or at Daniel.Parr@ojd.state.or.us.
If you have suggestions for how we may streamline operations further for this Judicial District, please feel free to share them with myself or the trial court administrator.
John L. Collins, Presiding Judge
Tammera Dover, Trial Court Administrator